For any questions regarding club accounting and funding boards, please email: accounting@studentgov.uci.edu
All reimbursement checks will be mailed out once a week. This applies to all clubs/organizations, student governments, student medias, graduate governments, and funding boards.

CHECK REQUESTS

Purchase Requests are closed until next Academic Year

Please ensure you have completed the Purchase Request form and received approval before completing the designated Check Request form, if applicable. Club accounts are not required to fill out a purchase request form unless they are receiving funds from a funding board. If you do not complete the Purchase Request and receive approval, your check request will be denied.

Clubs and organizations will use this form only. No receipts or supplemental paperwork is required.

Clubs and Orgs

SPFB check request only. This form is only to be used by the SPFB recipients. Supplemental paperwork and receipts are required.

SPFB

TGIF check request only. This form is only to be used by the TGIF recipients. Supplemental paperwork and receipts are required.

TGIF

Funding boards that do not have their own link will use this form. Supplemental paperwork and receipts are required.

Funding Boards

ASUCI and AGS check request only. This form is only to be used by ASUCI and AGS. Supplemental paperwork and receipts are required.

ASUCI / AGS

AMSG check request only. This form is only to be used for the medical school student government. Supplemental paperwork and receipts are required.

AMSG

MSA check request only. This form is only to be used by the Merage student government. Supplemental paperwork and receipts are required.

MSA

SBA check request only. This form is only to be used by the Student Bar Association. Supplemental paperwork and receipts are required.

SBA

OTHER FORMS

PURCHASE REQUEST FORM

Purchase Requests are closed until next Academic Year

All purchases are required to have been approved prior to purchase. The purchase request form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a purchase request form unless they are receiving funds from a funding board.
* The purchase request form MUST be submitted a minimum of two (2) weeks prior to the event date.
* For large/bulk orders, a purchase request form MUST be submitted a minimum of four (4) weeks prior to the event date.
* If a purchase request is placed outside the minimum deadlines, less than two (2) or four (4) weeks as noted, it is NOT guaranteed that SGSM will be able to purchase the items if the purchase request is approved and it will be the responsibility of the student to purchase. Any purchase request that does not adhere to the deadline will be reviewed after others that have met deadline.

SGSM TRAVEL FORM

The SGSM Travel form is required to be submitted and approved prior to any student travel. The SGSM Travel form pertains to all student governments, student medias, and funding boards. Club accounts are not required to fill out a SGSM Travel Form unless they are receiving funds from a funding board.

SGSM Travel Form

SIGN IN SHEET

Sign-in sheets are required for all food purchases. This is a required document for reimbursement.

Sign In Sheet

SGSM DEPOSIT FORM

The form is for clubs and organizations to create deposits into their club accounts. For more instructions on how to make deposits, please click here:

SGSM Deposit Form